Welcome to vTURAF. In order to process and maintain your virtual pilot profiles, synchronize flight logging databases, and coordinate server authentication hooks with the VATSIM network, we collect and process essential personal records in absolute compliance with the General Data Protection Regulation (GDPR).
Pursuant to European data directives, you are entitled to inspect the legal processing mechanics. You can access the actual, full framework directly on our server platform here: Full GDPR Privacy Policy Document.
vTURAF Privacy Policy
Welcome to vTURAF. We are heavily committed to ensuring system security, shielding your personal records, and executing absolute clarity regarding data sovereignty under the General Data Protection Regulation (GDPR). This document details how our server frameworks process and secure your information when maintaining an active status inside our virtual military simulation operations.
1. Data Controller
For all regulatory scopes under the GDPR framework, the Data Controller is identified as the vTURAF Executive Administration Panel. Given that vTURAF functions entirely as a non-profit hobbyist entity, data access rectifications, deletion procedures, or system log inquiries can be handled natively by initiating an administrative support ticket on our community coordination channels or contacting staff divisions via the system dashboard.
2. Technical Classifications of Collected Data
To ensure structural operations, calculate rank advancements, and secure server modules, we harvest and catalog the following categories of records:
- Core Profile Records: Full name strings, distinct system handles, private email channels, encrypted cryptographic passwords, and structural dates of birth (harvested strictly to enforce global age limit mandates).
- Network Cross-References: Your unique VATSIM Client ID (CID) to perform verification routines and anchor simulation log records.
- Telemetry & Progress Metrics: Virtual flight log data, aircraft airframe types, flight time durations, specific assigned tactical callsigns, training program check-ride grades, and rank achievements.
- Diagnostic Connection Logs: External IP addresses, browser client agents, localized operating system parameters, and functional system cookie structures tracked automatically to prevent platform exploits and preserve server up-time.
3. Purposes & Explicit Legal Grounds for Processing
According to GDPR Article 6 regulations, your data layers are only utilized under the following specific operational legal conditions:
| Purpose of Processing | Data Categories Involved | Legal Basis (GDPR Art. 6) |
|---|---|---|
| Administering community rosters, validating automated military flight logs, and computing pilot rank scaling. | Name, Email, VATSIM CID, Simulated Telemetry Logs | Consent / Performance of Contract (Adherence to Community Rules) |
| Dispatching server operational dispatches, automated verification notices, and automated dispatch releases. | Email Address | Explicit Consent |
| Mitigating malicious exploits, detecting multi-accounting abuses, and safeguarding the digital code infrastructure. | IP Addresses, System Connection Logs | Legitimate Interest (Securing the community portal) |
4. Data Retention Rules
We restrict the archiving window of personal metrics exclusively to the functional lifecycle of your virtual pilot career. Should you choose to file an account termination request or undergo complete resignation, all personally identifiable fields (such as email chains, physical names, and technical connection logs) will be scrubbed from production tables within 30 days. Generalized aggregate simulation statistics (e.g., total squadron flight hours) will be decoupled from your identity and retained permanently for community historical reporting values.
5. Secure Data Sharing Limitations
vTURAF never engages in commercial monetization, trading protocols, or the selling of personal pilot indexes to third-party marketing networks. External transmissions are isolated strictly to the following parameters:
- The VATSIM Network Ecosystem: To verify account standing and ensure compliance with global VATSIM regulations.
- Operational Automation Modules: Encrypted integrations involving specialized flight tracking tracking clients, automated community Discord logging bots, and virtual combat radio server hosts (SRS).
6. Your Regulatory Rights
Members holding protections under the GDPR maintain absolute command over their personal records via the following enforceable parameters:
- Right of Access: The freedom to extract a copy of all information tied to your virtual profile.
- Right to Rectification: The ability to correct outdated data entries inside your profile center.
- Right to Erasure (The Right to be Forgotten): The legal demand to drop all database rows linked to your personal identity.
- Right to Withdraw Consent: The immediate termination of legal processing frameworks, which simultaneously concludes your active membership inside vTURAF.
7. System Cookies
Our website drops standard, essential functional cookies solely to maintain active login tokens and lock in personalized dashboard preference configurations. Adjusting your browser to systematically dump cookies will degrade system mechanics and prevent secure authorization into the vTURAF Dispatch and Pilot Center.